Large conferences rarely happen in a single space – and this event at Kings Place, London was a great example of that. Bringing together professionals working across IT, higher education, HR and student systems, the event ran across multiple rooms throughout a full day programme. Each space hosted its own schedule of talks, keynote sessions and discussions, requiring careful planning and constant movement to ensure nothing important was missed.

Unlike a single-stage event, this conference required continuous movement between rooms, each with its own pace and priorities.

Keynote speakers, breakout sessions and panel discussions were all happening simultaneously — meaning timing was everything. Capturing the right moment in one room, then moving efficiently to the next, ensured complete coverage without disrupting the flow of the event.

The aim throughout was simple:

• Capture key speakers clearly and professionally

• Document audience engagement and atmosphere

• Reflect the scale and energy of the event as a whole

Working in this way allows organisers to tell a complete story afterwards — not just of one stage, but of the entire event experience. Each session brought a different dynamic, from keynote presentations in large auditoriums to more focused talks in smaller breakout spaces. Lighting conditions, room layouts and staging varied throughout the venue, so adapting quickly was essential. Beyond the stage, the audience plays an equally important role in telling the story of a conference. Moments of concentration, interaction and reaction all help to convey the value of the event. Close-up audience shots, wider room scenes and candid moments during sessions help build a natural and authentic narrative.

While this event took place at Kings Place in London, I regularly photograph conferences and corporate events across the UK.